5. Touchless Booking & Check-ins
The no-touch check-in feature allows staff to scan QR codes with their mobile devices to check in when accessing reserved meeting spaces and desks. Companies can affix QR codes to any bookable resources available in the office, including hot desks, conference rooms, and equipment.
All users have to do is scan the QR code with their mobile device to book the resource or check in without having to touch a shared surface. If someone doesn’t check in to use their reserved meeting room or desk, the resource will be freed up for someone else to use. This eliminates the problem of ghosted meeting rooms and no-shows.
6. Order Equipment and Services
Organizing a meeting requires more than just a meeting space. You also might need catering and refreshments or equipment for your presentation. Look for a meeting room booking system that allows you to book catering and A/V equipment in the same transaction. Such a tool would allow you to book the services and equipment you need for your meeting and automatically send work orders to service providers. If the meeting time changes, the attendee count changes, or the meeting is canceled, the system will notify service providers immediately and prevent wasted deliveries.
7. Generate Reports and Evaluate Workspace Analytics
The best meeting scheduling software puts robust workspace data at your fingertips, so you can track exactly how your office space is being used and make better decisions about office layout and design in the future. Armed with workspace usage data and comprehensive reporting, you can ensure that your office space is maximized and that workers have access to the right type of space based on activity.
Resource Central makes it easy for you to find the ideal meeting space or desk, even across multiple locations and time zones. You can book the space from your computer or even via your mobile device using the Workspace Booking App. You can also book equipment or services at the same time, so everything is ready to go for your meeting. Any changes made to your booking are reflected in your calendar, and service providers are automatically updated.